Xemplo, built by HR, staffing and payroll experts, is a workforce management solution designed to simplify compliance and streamline the worker lifecycle. The platform bridges the gap between legislation, compliance, HR, and payroll – departments that traditionally operate in silos, hence making compliance complex and difficult to uphold.
However, for recruitment agencies and businesses using Xemplo, managing the worker lifecycle often involves splitting their attention between multiple disconnected tools-leading to inefficiencies and potential errors.
This is the story of how Xemplo partnered with Workato, an enterprise orchestration leader, to deliver a more seamless experience for users, and take their platform’s scalability and flexibility to a whole new level.
The challenge: context switching and manual data entry
Xemplo users, particularly recruitment agencies, were caught switching between Xemplo and other systems like Bullhorn for Salesforce, a popular applicant tracking system (ATS). This workflow required manual data entry to keep systems aligned – an error-prone and time-consuming process.
Moreover, Salesforce-managed platforms like Bullhorn offer a high degree of configurability that would be compromised if Xemplo went with the rigid traditional approach of natively integrating their platform to Bullhorn.
The solution: integrating across the worker lifecycle
Using Workato, Xemplo integrated with Bullhorn for Salesforce to create a more seamless experience for recruitment agencies, with data centralised in Xemplo. This resulted in significant improvements in efficiency and data consistency.
Here’s what the robust integration did for Xemplo’s users:
- Complemented the existing process: Recruiters can remain within the familiar Bullhorn for Salesforce environment while triggering Xemplo’s existing workflows.
- Streamlined onboarding: Digital onboarding processes can be triggered directly from Bullhorn for Salesforce, eliminating the need to switch between systems.
- Enabled dynamic data mapping: Fields in Bullhorn for Salesforce are dynamically mapped to Xemplo to pre-populate contracts, create clients, workers and more, to drive efficiency.
- Automated timesheet creation: Assignments and timesheets are automatically created in Xemplo based on placements in Bullhorn for Salesforce, drastically reducing manual data entry.
Here’s how it works:
Efficient, consistent and seamless experience
With Workato, Xemplo is able to deliver:
- Time savings: Recruitment agencies report significant time savings due to reduced manual data entry and seamless workflows.
- Improved accuracy: Automated data synchronisation between Xemplo and Bullhorn minimises errors associated with manual data transfer.
- Enhanced user experience: Recruiters can now perform critical functions without leaving their familiar Bullhorn environment, leading to higher user adoption and satisfaction.
Revolutionising workforce management
For Xemplo, this integration lays the foundation for expanding the range of automated processes they support, while allowing them to further deepen the integration between Xemplo and Bullhorn for Salesforce and eventually also integrate with other front-office and back-office platforms.
This ultimately solidifies Xemplo’s position as a versatile workforce management solution that can simplify workforce management for businesses of all sizes and across multiple regions to create a single source of truth.
